Trainer tool

Trainer Time and Capacity Calculator

Make weekly capacity visible across messages, check-ins, program updates, and admin work.

Use the toolFree · No account required

Enter your weekly workload

Use average weekly minutes per client. Think about a normal week, not an unusually busy one.

Inputs are calculated on your device and are not stored.

Capacity view

Enter valid times and calculate.

This is a planning scenario, not a revenue or performance forecast. Keep a buffer for leave, unexpected support, and complex client needs.

Build a package scope

Quick guide

Plan capacity with minutes, not instinct

This tool puts messages, check-ins, programme updates, and admin work into the same weekly budget. A buffer prevents every available hour being promised away.

How to use it

  1. 1Enter the weekly hours you can truly protect.
  2. 2Estimate average minutes per client.
  3. 3Treat remaining capacity as a cautious scenario, not a commitment.

How should you read it?

Short messages still add up across many clients. Measure real time for a few weeks and update your assumptions before promising more places.

Keep the limits in view

This is a workload scenario, not a revenue, performance, or fixed-efficiency forecast.

What this tool cannot do

This is a workload scenario, not a revenue or performance forecast. Keep a buffer for unexpected work.

Sources last checked: September 2026